To complete this unit it is necessary to download several Powerpoint files from the Internet. You may need to get help if your computer is not set up properly to do this. You can download all the files you need from the Download site linked to the Welcome Page or you can download them as you need them from within the Study Guide.

A file should download and open just by clicking on its name. It can also be saved to disk by holding down the mouse button on its name (Mac) or using the right mouse button (Win). If you have difficulties, it may be because your browser is not properly set up to download and open files. If this is the case get an expert to check your browser set up because this is a very useful feature. Preferences - File helpers is the place to look.

Make sure that you know how to download and open files in Powerpoint rather than in Explorer.

Do not submit Powerpoint presentations for marking as email attachments unless you are an off campus student and have previously arranged this. Put them in your workspace on the server, test them and include the file name and location in your Folio.

Designing Screen Presentations

The first part of the Study Guide is in the form of a Powerpoint file called about.ppt which you may have already downloaded or have on disk. If not, it can be opened by clicking on its name or image here.

Look very carefully at this presentation before continuing - After Powerpoint has opened, click on the Slide Show button. It is the one that looks like a projection screen at the right of the buttons in the bottom left corner of your screen. This varies slightly in different versions of Powerpoint.

Presentation Design Principles

This part of the study Guide is in the form of a Powerpoint file called design.ppt which you may have already downloaded. If not, it can be opened by clicking on its name or image here.

!Study this presentation carefully before continuing!

More on Concept Maps

The presentation you have just viewed mentions Concept Maps and these can take many forms. Essentially they are brainstorming tools to help you get your ideas in order and then get them organised. This can be done with pencil and paper or using a programme such as Inspiration.

Inspiration is installed on all University computers
(A 30 day free trial is available to try at home from http://inspiration.com/)

In the early stages of brainstorming, a Concept Map might look like this:

This is how a Concept map might look as you move on from brainstorming to organisation of ideas:

Storyboard

Once you have got your ideas in order, the next stage is called storyboarding, this involves the detailed design of each screen. a similar process is used in designing web pages and films.

The Storyboard will show for each slide:

• its title,
• background layout,
• transitions (how one slide changes to the next)
• build effects (how parts are added to a slide)
• media components (photos, graphics, sound, video, selected from the clip gallery or custom made).

On a professional product, storyboarding plays an important role in establishing the budget and timelines for the projects. Inadequate planning and design work means that you under quote a job and go bankrupt.

You can download a full page Storyboard template from here. For repetitive slides use the full page template to do each different one and then draw 4 on an A4 sheet using this template.

Journal - Vocabulary Define or explain the following screen presentation terms, use a diagram if necessary: Concept map Story board Slide Transition Slide Build (Called slide animation in later versions but we only want to know about text animations at this stage) Master Slide Linear presentation Non Linear presentation (hyperlinked or web pages) The rule of 5 to 8 The Text outlining features of Word Promoting or demoting a line of text.

Journal - Introductory Questions Answer each question with a sentence or short paragraph. Use the Help function in the menu bar if you have difficulty. What things would you consider in defining the purpose and audience for your presentation? How do you prepare text in Word for insertion into Powerpoint? How do you insert the text from Word into Powerpoint? Name the 5 screen views in the bottom left of the Powerpoint screen.(Newer versions have less than 5 because the main screen is a composite view) What are FIVE things you can define by using a Master Slide? How can you modify the colour scheme of a standard background? Describe the main functions you can perform in the Slide Sorter view? Name and describe briefly, five transitions and five builds (text animations) that are available in Powerpoint. Describe how you would insert a graphic onto a slide. How can you move a text box and a graphic on a slide to make them fit better?

Folio - Introductory Presentation This is a very straightforward activity to help you understand the process of presentation design and to find your way around Powerpoint. The second assignment is much more creative and open ended. You are to prepare a presentation for use as follows Purpose - you have five minutes to address the Admissions Committee of the University to convince them to offer you a Scholarship place. You need to prepare a 5 minute speech and a Powerpoint presentation to accompany it. You will hand in the speech but will not be required to present it. Audience - The audience is the Admissions Committee of the University, they are a representative group of the staff of the University. Prepare a concept map, story board, text outline, script of speech for the Powerpoint presentation that you will produce in Part 2. Use one storyboard sheet per slide for complex presentations or for the first slide in a series. Sketch four on an A4 sheet if they are repetitive. The presentation should consist of 10 screens with about 5 to 8 points on each screen. You will use only ready made backgrounds, standard layouts and clip media provided in the clip art gallery. Use appropriate transitions and builds (text animations). You will have an opportunity to use original media later in your Folio. Keep this presentation quite simple and use it to learn the basics. Design Documentation The Concept Map should be drawn using a programme like Inspiration. The Storyboard will show for each slide, its title, background layout, transitions and build effects and any multi media components selected from the clip gallery (photos and graphics only at this stage - no sound or video). You can download a full page template from here. For repetitive slides draw 4 on an A4 sheet using this template. The Outline is the full text of your screen presentation and MUST be prepared using the Outline feature in Word, proof read and printed out. (Remember: Use 3 styles in the outliner. Heading 1 will be the slide titles, Heading 2 the main points and Heading 3 any subsidiary points.) The Speech is the text you would read out as you present the slide show. It will have more detail than is on the slides. Aim to have this documentation and preparation finished by the end of week one. Production The actual production of your presentation is covered in Part 2.

Jump to Unit Pages Study Guide 1 Study Guide 2 Study Guide 3 Study Guide 4 Unit Outline Folio & Journal Welcome Study Guide
Bryn Jones Home